eLion Advising Notes and ISIS Screen ARUEA

Summarizing Advising Contacts


The content of an advising contact can be summarized by describing the types of activities and discussions that occurred in the interview. These content descriptions can be further abbreviated through the use of advising content codes. Up to five different content codes that best summarize the issues that were addressed in an advising contact can be entered on screen ARUEA or in the Advising Notes application in eLion. The adviser should record the content codes in order of importance, from most important to least important, in terms of their relative significance in each particular contact. The significance of any particular content (code) will vary from contact to contact. In some contacts, for example, a certain content code might be first in importance, while in other contacts the same content code might be last in importance.

If more than five content codes are needed to describe all of the issues that were addressed in the contact, the adviser should make a professional judgment as to which five content codes to record, again using the guideline that the most important activities should be recorded first.

If a referral occurs during the interview, an R should be used as one of the content codes unless the referral is not one of the top five activities in that contact (see also Referral Codes).

Content (CONTENT) Codes
Code Meaning
A Admission: Discussion of admission to the University (freshman, provisional, provisional/nondegree to degree, advanced standing); re-enrollment or reinstatement, if also discussed, should be coded separately

AC Academic Review: An indication that a progress report was e-mailed to the student through the eLion Academic Review application. (When an adviser sends an Academic Review using eLion, a student interview record with the AC content code is automatically added to screen ARUEA.)

AD Academic difficulty: Discussion of grades below C, including the reasons for the poor grades, options for improving or managing them (e.g., referrals to other resources, late drop, deferred grades, etc.), and the consequences of these options and of poor grades

AJ Adjustment issues: Discussion but not remediation of personal, interpersonal, emotional, social, or other adjustment issues and their impact on a student's academic performance and educational experiences; usually results in a referral

AP Academic progress check: Discussion of the student's current course grades, semester average, or cumulative average when not below C, and their impact on curricular choice or educational and vocational plans

AR Academic renewal: Discussion of a student's potential or actual return to the University under academic renewal, including policies, procedures, and guidelines

AT Audit changes: Discussion of, granting permission for, and/or processing of changes, substitutions, and curricular exceptions on the student's degree audit

AU Degree audit: Review, explanation, interpretation, and discussion of a student's degree audit

C Consultation: Consultation during a student interview with someone other than the student in order to obtain information that is not otherwise immediately available to the adviser

CA Change of campus (formerly change of assignment or change of location): Discussion of a student's potential or actual change of enrollment from one Penn State campus to another (does not include taking summer courses at another campus)

CC Curricular choice: Discussion of a student's choice of majors, including the academic demands of the major, the requirements for entering and graduating from the major, and discussion of other curricular options including concurrent majors and sequential majors

CD Change of major (discussed): Discussion and/or recommendation of changing to a specific major, but not actually approving or processing the change (see also CM: Change of major)

CM Change of major: A change of major occurring or approved during an advising interview; will also likely include providing information pertinent to enrollment in the new academic unit such as general policies and procedures, enrollment controls, entrance-to-major and retention requirements, accessing advising services in the new unit, etc. (see also CD: Change of major discussed)

CN Confidential: Discussion of a situation that the adviser feels is confidential or particularly sensitive in nature for which special attention/consideration may need to be given

CT Certification: Discussion of certification, licensure, or registry required for professional practice

DA Drop/add: Discussion of the implications of drop/add, late drop, late add, etc., on a student's academic plans as they relate to progress toward graduation, impact on financial aid eligibility, future class schedules, enrollment controls, semester and cumulative grade-point average, etc.

DE Dean's approval/action: The granting or denying of Dean's approval for actions such as change of major, early change of campus, re-enrollment, etc.

DF Deferred grade: Discussion of the policies and procedures concerning obtaining, extending, or completing a deferred grade

EA Education Abroad: Discussion of Penn State's Education Abroad programs or other study abroad opportunities and their relation to the student's academic plans

EI Exit interview: Discussion of a student's plans for leaving the University

EM Entrance to major policies: Discussion of administrative enrollment controls or other entrance to major requirements and policies (see also ET: Entrance to major processes/procedures)

EP Educational planning: Discussion of a student's current schedule, planning an upcoming semester's schedule, or long-term (multiple semester) educational planning, based on a student's educational goals

ET Entrance to major processes/procedures: Discussion of issues related to official entrance to major (ETM) processes and procedures (see also EM: Entrance to major policies)

EX Exploration: Guided exploration of educational opportunities, options, and alternatives through educational/instructional models (decision making, dialectics, etc.)

FA Financial aid: General discussion of financial aid, including policies, progress standards, and implications of academic actions on loss or retention of financial aid; assisting students to obtain or retain aid inside or outside of the University

FC FTCAP college/campus meeting: An indication that the student attended the college/campus meeting as part of the First-Year Testing, Consulting, and Advising Program (see also FT)

FP Faculty Senate petition: Discussion of petitioning the Faculty Senate for exceptions to University policies; recommendations for submitting an effective petition

FT FTCAP interview: An indication that the student participated in an individual educational planning meeting with a FTCAP adviser (see also FC)

GN Graduation: Discussion of graduation requirements, policies, procedures, etc.

GP General, personal: General discussion (e.g., the student wants to share a personal experience not necessarily related to academics)

GR Graduate/post-baccalaureate: Detailed discussion of graduate or other professional post-baccalaureate education, including application and admission, letters of recommendation, general policies and procedures, earning graduate credit, assistantships, research, thesis writing, time expectations, etc.

HO Honors: Discussion of a student's current status in a University honors program, possible future enrollment in an honors programs, or honors program policies and requirements

I Information giving: Providing information concerning an issue not covered by any other content codes; should be used only infrequently

ID Intellectual development: Fostering a student's intellectual development (problem solving, research skills, discussion of subject matters/disciplines, critical thinking) through the teaching/learning process

IN Internships: Discussion of internships, externships, co-ops, student teaching, volunteering, and related academic/vocational experiential learning opportunities

L1 Letter of recommendation for jobs, etc.: Providing a letter of recommendation (paper or electronic) for a job, internship, co-op experience, etc.

L2 Letter of recommendation for study abroad: Providing a letter of recommendation (paper or electronic) for an education abroad experience

L3 Letter of permission for external course work: Providing a letter of permission/recommendation (paper or electronic) for the student to enroll in courses at another institution (usually for the summer)

L4 Letter (other): Providing a letter of recommendation/permission/approval (paper or electronic) for other experiences

LA Leave of absence: Discussion of a student's actual or potential leave of absence from the University, including policies, procedures, and implications

LW Law school: Discussion of issues related to preparation for law school (e.g., applying to law schools, preparing for the LSAT, completing the LSDAS file, etc.)

M Miscellaneous: Any activity that does not fit into any of the other content areas; should be used only infrequently, and never as a replacement for I (information giving)

MD Medical school: Discussion of issues related to preparation for medical school (e.g., academic requirements, applying to medical schools, preparing for the MCAT, etc.)

MN Mentoring: Engaging in teaching during an advising session. The use of MN is appropriate to reflect a discussion of the broadest of topics, e.g., the universe, origin of humankind, religion. It is also equally applicable to narrower topics, e.g., detectives in fiction, genetic cloning, Mayan civilization. No definition can include all possibilities. The adviser makes a simple professional judgment: you engaged in teaching or you did not. It is very likely that MN could be used in concert with AD, AJ, CC, CM, EA, EX, GP, GR, ID, IN, SC, and/or VC.

MR Minors: Discussion of University minors (requirements, declaration, integration into majors, etc.)

MT Max time: Discussion of issues related to maximum time of enrollment in the Division of Undergraduate Studies

NS No show: Student did not show up for a scheduled appointment for which the adviser had prepared and did not call to cancel, reschedule, etc.

PR Progress Report, Early: Discussion of a student's Early Progress Report, impact on semester and cumulative grade-point averages, impact on educational plans, and resources for remediation of unsatisfactory grades

Q1 Questionable enrollment, student declined further discussion: FTCAP Academic Consultation discussion revealed that college of admission might not be ideal, but student chose to stay in current college without further discussion

Q2 Questionable enrollment, with further discussion: FTCAP Academic Consultation discussion revealed that college of admission might not be ideal, and student engaged in a fuller discussion of his or her options

R Referral: Referral to another office or individual who can assist the student in dealing with issues that fall beyond the scope of knowledge, expertise, responsibility, or control of the adviser

RC Rescheduled/cancelled: Student or adviser rescheduled or canceled an appointment for which the adviser had prepared

RE Re-enrollment: Discussion of a student's re-enrollment into degree status following withdrawal, stopping out, etc.; excludes discussion of reinstatement

RI Reinstatement: Discussion of a student's reinstatement to degree status from nondegree-conditional status

S Study skills and reading: Discussion of specific methods, strategies, or resources that a student might use to improve study skills and/or reading speed and comprehension

SC Scholarships/fellowships: Discussion of academically-based competitive scholarships and fellowships, including opportunities, the application process, obtaining recommendations, etc.

ST Student conduct: Discussion of the student Code of Conduct and what impact violations of the code may have on the student's academic standing and progress

SU Summer courses: Discussion of taking summer courses at a Penn State campus or at other colleges/universities

T Testing: Discussion of the appropriateness and/or administration of interest inventories, placement exams, study skills surveys, or other psychometric instruments in relation to a student's educational/vocational plans

TI Test interpretation: Interpretation of the results of interest inventories, placement exams, study skills surveys, or other psychometric instruments

TO Transferring to another institution: Discussion of a possible or actual transfer to another college, university, or other postsecondary institution

TR Transfer credits: Discussion of the usability of credits transferred from other schools or earned through advanced placement, proficiency, etc.

VC Vocational/career choice: Discussion of how a student's academic/educational plans relate to potential career choices or to aspects of an already-chosen career path; discussion of the nature of career decision making and the world of work

W Withdrawal: Discussion of the student's official withdrawal from the University